The importance of implementing technology is accepted by every field. All the industries are being automated. Most of the industrial crucial activities are automated and streamlined using technology. There is no second thought that the technology has potential to take the education field and learning to a new height.
Over the decades, the academicians have been using the teaching aids that would help the students to grasp the concepts easily and more clearly. The use of audio visuals in teaching has increased significantly which is just another sign that the education sector is also implementing technology to streamline the crucial academic processes.
Online assessments are turning out to be helpful to schools as an alternative and more efficient way of conducting assessments. Majority of the schools across the globe are currently using technology to assess their students.
On the other hand, considering the importance of online assessments, technology is also evolving rapidly to meet the needs of academic institutions.
Here is a case study of one of the largest school chains which implemented the Eklavvya platform to streamline their online exams.
Considering the high number of students and as their basic requirement, the school was looking for a scalable assessment software that could handle the high volume of data. The school had various branches and wanted to set a centralised question paper for all the branches situated at remote locations.
Here are the top features that helped the school to meet their requirements:
1. Central login to manage school branches
With the help of Eklavvya, the school chain could manage the online assessment of the remote candidate through center which saves a lot of infrastructural cost for them. The transportation cost, paper and printing cost, hurdles of paper leakage were no longer a concern for them.
2. ERP integration facility
The school was managing the candidate communication and data management through a central ERP. The assessment platform was integrated as a module to existing ERP. This helped to surpass the re-work of candidate data import.
The high volume of exams was a challenge for the school to manage as 2 lac+ students were supposed to attempt the online exam concurrently. There was a crucial need of a stable platform to handle such a large number of students who would be appearing the exam concurrently.
The platform could efficiently handle the assessment, no lag or technical glitches were faced by the students.
4. User role management to maintain organizational hierarchy
The school had a large number of employees with different positions, the platform helped the administration team to maintain the organizational hierarchy. The set of people responsible for doing the particular task were allowed to access the restricted part for work of their interest. The access to the rest of the database was restricted making the data more secure.
5. Efficient question bank management
The paper setters could include subjective, objective(MCQ), multi-select, true or false, fill in the blank type of questions. This gave them freedom to include the questions of their choice in exams unlike the conventional online exams which only support the MCQ type of questions.
6. Solution for “niche” needs
Some subjects like biology and chemistry needed image attachments as part of questions, there were papers which were supposed to be displayed in languages other than English, Mathematics teachers needed to enter the formulae. English teachers demanded support of audio recording for “pronunciation based questions”. The platform could meet all these requirements making them worth to call “Technology enabled”.
7. User friendly exam interface
Candidates describe the assessment interface as very user friendly and intuitive. They could attempt objective, subjective and audio visual based questions without any technical glitches. Physically disabled candidates who could not type the answers, submitted their answers in the audio format which empowered them to submit their answers seamlessly.
8. Smartphone based assessments
Majority of the students belonging to school were using smartphones to appear for the exam. The platform supported smartphone based assessment using the browser or using a specially designed android app for the school assessments.
9. Effective malpractice prevention
The reliability of results was no more a concern as assessment platforms could curb the malpractice with the help of audio, video and screen proctoring. AI could effectively be implemented to recognize the candidate’s face and to suspect the frauds during online exams.
10. Exam review facility
Candidates were allowed to attend a “Digital open house” where they could review the answers provided by them in the examination. In case of subjective exams, the corrections and remarks given by the examiners were shown to the candidates.
11. Online examination evaluation/Paper correction
The paper checking process was done through the online portal, Paper printing and transport process was eliminated which helped to reduce the infrastructure and transport cost. The examiners could access the set of papers assigned to them and correct them. During the evaluation process, the identity of the student was kept confidential making the paper checking process more transparent and reliable.
12. Automatic result generation
The results could be automatically generated for the MCQ questions which helped to expedite the result publishing process. The student wise mark sheets were available in the software itself which could be directly sent to the vendor for printing. This saved a lot of time and possible rework.
The administrative team of the school chain acknowledges that the post exam processing was streamlined in a much simpler way as Eklavvya could automate the result generation and mark sheet printing process. They describe the platform as highly user friendly and stable with high accessibility due to its omnipresence.