When looking to conduct online exams at designated and secure test centers, it is essential to carefully plan and manage the various activities and coordination involved.
This can help to ensure that the exam experience is seamless, secure, and fair for all exam takers.
Many high-stakes exams, such as government recruitment exams, private company recruitment exams, and academic entrance exams, are conducted at physical exam centers. These centers typically have the infrastructure and technology necessary to manage high-stakes exams in a secure and efficient manner.
The infrastructure of the physical exam center plays a key role in the successful management of high-stakes exams across multiple locations.
This can include factors such as the availability of power backup facilities, sufficient numbers of computers connected in a LAN environment, and trained staff with knowledge of networking and security protocols.
In addition to the physical infrastructure of the exam center, technology also plays a crucial role in conducting high-stakes exams.
This can include technology-based tools and platforms for creating, editing, and formatting exam questions, as well as for generating and printing answer sheets.
It can also include systems for automated and consistent evaluation of exams, as well as for real-time monitoring and feedback.
By combining the right infrastructure and technology, it is possible to conduct high-stakes exams at physical exam centers in a way that ensures a fair, secure, and efficient experience for all exam takers.
Some key factors to consider when selecting exam centers
The exam center should have the necessary infrastructure to support the online exam process, including power backup, sufficient numbers of computers connected in a LAN environment, and disaster recovery capabilities.
The exam center should be well-connected to various transportation systems, to make it easy for exam takers to reach the center.
The exam center should have trained staff with knowledge of networking and security protocols, to ensure that the online exam process runs smoothly.
In high-stakes exams, it may be necessary to use mobile jammers to prevent malpractices such as cheating. The exam center should have the necessary equipment and expertise to implement this.
If the online exam involves proctoring with web cameras, the exam center should ensure that the computers and laptops have working web cameras.
By carefully considering these factors and implementing appropriate measures, it is possible to conduct online exams at designated and secure test centers in a way that ensures a fair and secure experience for all exam takers.
Steps to Conduct Online Exam at Physical Exam Center
Eklavvya has strategic partnerships with more than 100 online exam centers across India. These centers have excellent infrastructure, including internet connectivity, power backups, and trained invigilators.
If you want to conduct exams at these designated centers, you can share a list of cities with us and we will manage the entire exam center coordination and execution process for you.
Our team has extensive experience in conducting online exams at multiple centers, and we are committed to ensuring a seamless, secure, and fair exam experience for all exam takers.
We provide technology for Exam Registration / Booking Process
1. Candidate can register online
We have custom application forms which are suitable to register candidates for exam process. Candidate can enter basic details along with email and mobile number. It is used for communication purpose.
Candidate can also upload photo and signature along with form.
There is facility to accept additional documents like academic mark-sheets, reco. letters etc along with application form. Candidate can also make online payment associated with exam registration and booking process.
2. Application Verification and Hall Ticket Generation
All the submitted applications can be verified in the online system to identify authenticate applicants.
Hall tickets for such applicants can be generated with suitable exam center allocation. Hall tickets can be downloaded by the applicants in their respective logins. System also sends email/sms about hall ticket generation.
Demo exam access can be provided to candidates to provide familiarity with actual exam process. Candidates can check demo exam to get familiar with live exam process.
Exam center would be available with following things
1. Candidate Hall Ticket Verification
There would be facility to verify hall ticket along with photo ID of the candidate before allowing candidate to enter examination hall. Seating arrangements are planned according to total number of candidates.
Security at examination center to ensure no electronic gadgets . Actual attendance of the candidate is marked with candidate signature.
2. Pre Exam Demo
Prior to start of online exam, short demo exam can be arranged which would help candidate understand system before starting of final exam.
3. Final Exam
Final exam would start after completion of demo exam. Invigilators monitor entire exam process. CCTV recording is captured continuously for exam center area.
Post Online Exam
1. Result Processing
After completion of online examination, answer keys are inserted in the software system to calculate the result.
Entire analytics of the result including ranking, pass fail percentage, topic-wise analysis, avg, min , max score analysis is made available in the system.
2. Online Exam Audit Records
System maintains various audit records including CCTV footage, candidate attendance record, exam activity record, geo tagging. It can be useful during audit process.
Following Additional Features are also available
1.Offline Exam Management
In case of locations where internet connectivity is a challenge, we have facility to conduct exam in LAN. Local server machine is connected in LAN.
Candidates can appear for online exam without any need of internet connectivity. As soon as exam is completed on local server, entire data of exam is synced with internet based cloud system. Entire data is stored on local machine in encrypted format.
2.Question Paper Download
Question paper for the exam is downloaded 30 minutes prior to examination state date and time. It ensures security of the question paper.
3.Exam center Coordinator
This person ensures that examination is being conducted in professional manner without any technical difficulty.
4.Exam Center In charge
Exam center in charge need to ensure that infrastructure facility, LAN, computers are in proper working condition with proper power supply backup.
5.Video Recording of Exam Activity
In case of high stake exams, we have examination centers equipped with CCTV cameras with facility of continuous video recording of exam activity.
CCTV recording can be handed over for audit purpose based on need for each examination center.
6.Attendance Recording with verification
We have facility where attendance of each candidate can be recorded and identity of the individual can be verified using hall tickets and govt identity card verification, bio metric verification process.
Here are some of the Online Examination Activity photographs of examinations conducted across multiple cities
Eklavvya platform is amazing to conduct secure online exams for any age group.
We have successfully conduct remote proctored assessments for our International Olympiad exams for students in the age group of 6 to 18 years.
We conducted thousands of such assessments and counting…
The Eklavvya platform has simplified our examination process to a great extent.
It gives the flexibility to students to take the exams from home while being remotely proctored by Ekavvya’s Proctors.
Students were able to appear for online exams of mathematical questions with simple, user-friendly features of the online assessment process.
Mock exams helped prepare them to a great extent.
The system is very easy to understand and extremely user friendly.
Eklavvya’s account management team has been very understanding our needs and customizing the solution.
Thanks for excellent platform and support
We have been using the Eklavvya assessment tool to evaluate and assess different stakeholders (both internal and external) in Syngenta.
The Eklavvya assessment tool has helped us streamline the over learning experience of our employees and made our work much easier.
Having used the platform for over two years now, I can say it with confidence that tool is very effective AND very simple to use for both the assessor and the assessed
The entire examination experience for we at MIT School of Distance Education and our students has changed since we have partnered with Eklavvya platform.
The once very complicated system of getting the question banks ready to get uploaded, making any corrections in them has just vanished.
Very simple registration process, swiftly created exams, easy-to-use interface, proctored examination link, proctored invigilation reports, examination videos and ever ready to customise requirements, we find Eklavvya to be a one-stop-destination for all exam requirement for any educational institution.
We are able to follow a exam pattern and monitor the exam performance of every student without any hassle. Eklavvya – we definitely see it to be a World Class Technology Partner.
I appreciate Online Exam platform developed by Eklavvya solution, Pune .
I have managed to conduct IT Flair Hunt Contest for more than 10000 students from 12 schools.
We at Sys Computers, are finding Online Exam activity simplified with Eklavvya solution.
Looking forward for the continued support in the future for college level talent hunt initiatives.
Platform is user friendly and it is easy to configure
Frequently asked Questions about Center Based Exams
What are the requirements for conducting online exams at physical exam centers?
The requirements for conducting online exams at physical exam centers will vary depending on the specific exam and the needs of the exam takers. In general, the exam center should have reliable power and internet connectivity, sufficient numbers of computers connected in a LAN environment, and trained staff with knowledge of networking and security protocols.
How do I ensure the security and integrity of online exams at physical exam centers?
To ensure the security and integrity of online exams at physical exam centers, it is important to implement measures such as secure login procedures, surveillance cameras, and strict access controls. It may also be necessary to use secure exam software and systems that prevent cheating or unauthorized access.
How do I manage the logistics and coordination of online exams at multiple physical exam centers?
To manage the logistics and coordination of online exams at multiple physical exam centers, it is necessary to have a clear plan and schedule, as well as systems and processes in place to manage the allocation of exam takers to centers, the distribution of exam materials, and the collection and processing of exam results.
What technology and infrastructure is required for conducting online exams at physical exam centers?
The technology and infrastructure required for conducting online exams at physical exam centers will vary depending on the specific exam and the needs of the exam takers. In general, the exam center should have technology-based tools and platforms for creating, editing, and formatting exam questions, as well as for generating and printing answer sheets. It may also be necessary to have systems for automated and consistent evaluation of exams, as well as for real-time monitoring and feedback.
How do I ensure a fair and consistent experience for all exam takers at physical exam centers?
To ensure a fair and consistent experience for all exam takers at physical exam centers, it is important to have clear and consistent procedures for administering the exam, as well as systems and processes in place to ensure that all exam takers receive the same exam under the same conditions.
Can online exams at physical exam centers be monitored in real-time?
Online exams at physical exam centers can be monitored in real-time using technology-based systems that provide real-time feedback and data on the progress of the exam. This can help to identify and address any issues or concerns during the exam.
How do I handle technical issues or disruptions during online exams at physical exam centers?
In the event of technical issues or disruptions during online exams at physical exam centers, it is important to have a plan in place to quickly and effectively address the problem. This may involve having trained staff on hand to troubleshoot technical issues, as well as backup systems and procedures to ensure that the exam can be completed as smoothly as possible.
Can online exams at physical exam centers be automatically graded and evaluated?
Online exams at physical exam centers can be automatically graded and evaluated using technology-based systems that are designed to accurately and consistently grade exams. These systems can provide efficient and reliable evaluation of exams, helping to ensure a fair and consistent experience for all exam takers.
How do I ensure compliance with relevant regulations and standards for online exams at physical exam centers?
To ensure compliance with relevant regulations and standards for online exams at physical exam centers, it is important to carefully research and understand the applicable regulations and standards, and to implement systems and processes that are designed to meet these requirements.
How do I plan and budget for conducting online exams at physical exam centers?
When planning and budgeting for conducting online exams at physical exam centers, it is important to consider the costs associated with the infrastructure and technology required, as well as the staffing and logistics costs involved in managing the exams at multiple locations. It may also be necessary to budget for contingency plans and backup systems in case of technical issues or disruptions.