Introduction

The global scenario of education technology is transforming rapidly, academic organizations are adopting technology to make the processes efficient and cost-effective, Olympiad Champion (OCEC) streamlined the assessment process in an online way and enjoyed the perks of the latest education technology. The online assessments were secure, fast and reliable. With online Olympiad examinations, the Olympiad Champion could significantly reduce the cost associated with examination infrastructure.

About Olympiad Champion

Olympiad Champion is one such organization based in Hong Kong, serving international students and making “learning mathematics easy”, the organization focuses on developing interest among students about mathematics.

The organization organizes the “International Olympia Examinations”, these Online olympiad examinations are competitive examinations for school students, the overall process is designed in such a way that students learn mathematics using course lectures, material and practice papers.

Knowledge assessment is an important element here!

Olympiad Champion understands the need for a stringent assessment, thousands of international students get registered for the Olympiad examination, and it comes up as a challenge to call them for centre based examination, considering the volume of students, a large number of resources would require to conduct a centre based examination, apart from this, the cost for centre based examination was a major challenge that Olympiad Champion was facing.

With such a requirement, the Olympiad champion approached the Eklavvya team, Eklavvya accepted the challenge and met all the requirements of the Olympiad champion, here are the top features of the examination conducted by Eklavvya for the Olympiad Champion.

Large and Concurrent Examinations could be conducted using Eklavvya

Yes, you read it right!

The Olympiad champion conducted exams for many students situated across multiple countries. Millions of tests have been conducted with ease. The platform could easily handle such a large volume of data. The platform was completely stable and consistent in delivering its purpose.

No Geographical barriers!

Thousands of candidates situated across multiple countries including China, India, Thailand, Myanmar, Singapore, Vietnam, and Malaysia could appear for the examination, they did not have to spend time on travelling and money for their accommodation at the city of examination. This helped the “Olympiad Champion” to reach a larger number of candidates.

Easy handling of the bulk data

When such a large number of candidates and exams are to be conducted, bulk handling of data is important. It is tedious to import candidate data manually, Eklavvya understands the need for “bulk data handling”, with Eklavvya, the administrator can-

i) Import unlimited candidates in the online examination system with a single click.

ii) These students could be divided into multiple batches.

iii) Bulk and batch-wise examination assignments.

iv) Bulk result export in printable format.

Exams were secure

It is often argued that there are high chances of malpractice in online examinations, well that’s not the case in the case of these online olympiad examinations.

Exams could be conducted in a malpractice-free manner, and a group of people (referred to as “proctors”) was assigned to keep watch on candidates during the examination. The proctors (Online invigilators) had access to the video of candidates appearing for the examination. 

If candidates tried to do malpractice, the proctor could warn, pause and even terminate the examination of the candidate. The logs of candidates, which include every action of the candidate, could be accessed during and after the course of the online olympiad examination.

Convenience of communication

Communication must be streamlined, without any manual intervention. Eklavvya understands the need for effective communication in the implementation of Online Examinations, considering this, all communications regarding online examinations are automatic in the Eklavvya platform.

As soon as the examination is assigned to the candidates, the email containing the examination link, examination schedule and login credentials is automatically sent to all the students who have been assigned the examination.

Ease of administration

As an administrator, one would like to make things work automatically and without or with minimal manual intervention. 

All the examination-related processes with Eklavvya are streamlined to provide ease of administration, one can keep track of the ongoing examinations, access the records of old examinations, and manage the candidate data.

Made for the teams

It is important to understand the organizational hierarchy to make it possible for teams to work together

The work can be assigned to a person who is supposed to do that. Eklavvya supports multiple user roles that are diligently framed after understanding the needs of online examinations and analysis of organizational hierarchy.

For example, the examiner role lets the assigned person evaluate the assigned answer sheets. The candidate data manager is only allowed to see the candidate data and add and modify it. Result viewers can only view the results and not the questions in examinations.

Thus, the Olympiad champion could control the online exam data access among the employees and maintain the organizational hierarchy.

Olympiad examinations are attempted by thousands of students who are situated across multiple countries, the volumes of examinations are high, and there are different question sets and question papers for each group of students based on difficulty level. Eklavvya understands the uniqueness of Olympiad examinations and supports the smooth conduct of such examinations with its cutting-edge technology and experience.