How to manage admission process with online entrance exam ?

The best way to manage college entrance exams with the help of online platforms
The best way to manage college entrance exams with the help of online platforms

The recent news of cancellation of 12th exam by the board has created a stir in the education sector.  In the beginning, the CBSE board was apprehensive about the cancellation of the board exams and thus tried to postpone the decision till the month of June 2021.

Although the Covid cases in the country are decreasing, the number of people getting infected is still very high. Conducting the exams in such uncertain situation would pose a huge risk to the lives of the students.

Considering the above fact, the Maharashtra board or HSC board followed the suit. Their decision regarding cancellation of 12th board exam was declared recently.

The scores for the 12th board would be calculated on the basis of the scores received in the 11th class and other pre-board or internal examinations. This decision is not yet final but sit will be taken soon in the view of approaching admissions for undergraduate courses.

More than 85% of the students, who passed their 12th boards, apply for undergraduate courses and undergo the admission process which includes appearing for the entrance examinations. 

Below is the graph displaying the estimated number of students who appear for the 12th Board exams  across the country every year.

estimated number of students appearing for 12th board exams across the country
The best way to manage college entrance exams with the help of online platforms (6)

Due to the current social distancing norms, the permission to open the schools and colleges has not yet been granted. In this scenario, providing or applying for the admission might seem like a difficult task. The ways which would be used to calculate the scores for 12th board are not yet finalised. 

Some of students might have prepared well for the board exams in anticipation of acquiring good marks. They might have been wishing to get admission for a particular course in a particular college which would further lead them on the path of achieving their dream careers.

Thus, there is a possibility that the students might not be able to apply for the courses or colleges of their choice due to the 12th board scores. This will result in unhappiness and disappointment among the students.

There is one top-notch solution which can help to avoid all this. That is conducting ‘Entrance Exam’ before providing the admission.

The Entrance exams can be conducted by the colleges to gauge the knowledge gained by the students before beginning the admission process. This exam can be held in an online mode which would enable the students to give it from their own homes.

The Entrance exam can be conducted for every stream such as Science, Arts and commerce. It can be based on the syllabus taught in school as well as in the college.

This exam can act as a metric to measure the understanding of the subjects learnt by the students. This exam can give a clear picture about the ability of the student to cope up with the college course syllabus.

The merit list for the admissions can be generated on the basis of the Entrance exam. Thus, Entrance exam can eliminate the need for cut-off marks which used to be based on the 12th board scores.

Hence, Entrance exam can prove very much beneficial for the students to get admission for whichever course they want and also help to reduce the worries of the college management. Entrance exams can help to achieve a win-win situation where in both the students and the colleges will be satisfied.

What is the structure of the online Entrance exam?

The best way to manage college entrance exams with the help of online platforms (7)

The online Entrance exam can be conducted for every stream of education such as for Science, Commerce and Arts. The students can choose the stream and prepare themselves accordingly.

Until now the online exams were being conducted in the particular college. But thanks to technology, now it has become possible to conduct Entrance exams in an online mode. Thus, these exams can be conducted anytime from anywhere.

Technology has also made it possible to include both objective and subjective questions in the online Entrance exams. This has provided more liberty to the colleges to do a thorough analysis of students’ knowledge.

There are many different Entrance exams which are conducted for 12th pass students based on the stream. Here is a list of exams which are conducted in India for every stream.


Exam Name


Joint Entrance Examination (JEE) Main, JEE Advanced, Birla Institute of Technology and Science Admission Test (BITSAT) entrance exam, COMED-K, IPU-CET (B. Tech), Manipal (B. Tech), VITEEE, AMU (B. Tech), NDA Entrance with PCM (MPC).


National Eligibility Cum Entrance Test (NEET), AIIMS, JIPMER.

Defence Services

Indian Maritime University Common Entrance Test, Indian Navy B.Tech Entry Scheme, Indian Army Technical Entry Scheme (TES), National Defence Academy and Naval Academy Examination (I).

Fashion and Design

National Institute of Fashion Technology (NIFT) Entrance Test, National Institute of Design Admissions, All India Entrance Examination for Design (AIEED), Symbiosis Institute of Design Exam, Footwear Design and Development Institute, Maeer’s MIT Institute of Design, National Institute of Fashion Design, National Aptitude Test in Architecture, Centre for Environmental Planning and Technology (CEPT).

Social Sciences

Banaras Hindu University, IIT Madras Humanities and Social Sciences Entrance Examination (HSEE), TISS Bachelors Admission Test (TISS-BAT).


Common-Law Admission Test, All India Law Entrance Test (AILET).


Indian Statistical Institute Admission, Admissions to Universities (Various B.Sc Programs).

As per the 2020 statistics, over 2.5 million students appeared for entrance Exams such as JEE Main, NEET and CAT.

The Entrance exams which are conducted for the courses belonging to the Science stream can focus on subjects such as Mathematics, Physics, Chemistry and Biology. The Entrance exams for those courses which fall under the Commerce stream can focus on Accounts, Mathematics, Statistics and Management.

The Entrance exams for the Arts stream can mainly focus on subjects such as Languages, Mathematics and Economics. But these exams can include other subjects such as Sociology, Psychology, Political Science, History, Geography and Environmental Science as per the choice of the students.

All the above mentioned Entrance exams as well as those exams which are college specific can be conducted in online mode. These exams can have time-restrictions and many other options which would prove useful to all – the students, examiners and college administration.


How can the online entrance exam be implemented?

How can the online entrance exam be implemented

In the traditional way of admission process, every activity was carried out manually. The students had to stand in queue to get the application forms, fill them, attach other documents and then again stand in the queue to submit those forms.

The students had to manually check with the institution for entrance exam schedule and venue. They had to collect the hall ticket by visiting the institution and then appear for the Entrance exam from the allocated exam centre.

They also had to visit the institution to see the results and if they get selected, they need to provide documents and pay the fees – everything manually.

The Online Entrance Exam help to carry out each and every process related to admission in an online manner. Let us see the workflow of these online entrance Exams:

  1. Online Registration
    The students can apply for admissions through the app. They can fill the enrolment or registration form from any device which has internet support. They can upload documents such as identity proof, photo and signature and finally pay the registration fees using the online payment feature.
  2. Online Hall Ticket Generation
    The hall ticket is available online which means that the students can download it from their account login. The exam schedule is communicated to the students via SMS or Emails.
  3. Online Entrance Exam
    Exam Centres are defined if in case a student is unable to give the exam from his/her own home. The exam login credentials are communicated to the students via SMS before the examination. The students can use those credentials to launch the online exam. Upon completion, they can submit their answers for evaluation.
  4. Result Processing
    The examiners can evaluate these answers with the help of Onscreen Evaluation technique. They can analyse the results as per the subjects or the score limit set for passing and rank every student.
  5. Merit List Generation
    The results can be used to analyse group or individual performances. The candidates can then be shortlisted and a merit list can be created for providing admissions. These results can also be communicated via SMS or Emails.

Thus, we can see how easy it is to conduct the entrance exams and carry out the entire admission process in online mode.

5 Steps to Manage Online Entrance Examination

What is the role of online platforms in managing college admissions?

The best way to manage college entrance exams with the help of online platforms (4)

Due to recent Covid crisis, the educational institutions are increasingly adopting online platforms for conducting classes and examinations. These platforms help to carry out all the manual processes in an online manner.

The online platforms are developed using technologically advanced algorithms. They provide different online services to conduct online exams and carry out the admission process effectively.

The online examination platforms make use of mechanisms such as Remote Proctoring, Secure Browser, Audit Logging, IP Address Logging, etc. to prevent candidates from cheating during online exams. Some of these platforms also provide Artificial Intelligence powered features such as Suspicious Object Detection, Facial Recognition and Chatbots to put a stop to identity frauds, use of electronics/books or any other sort of malpractice.

The platforms which help to conduct online exams also offer some really useful features such as Question Bank Manager which can help the paper setters to create sets of questions as also edit and save them online easily. These question sets can be added in the question papers before the online exam.

The online admission platforms can help you to conduct Entrance exams, provide admissions, upload documents and pay the fees online. They can also help you to create merit lists, generate student reports and analyze those reports for administration purposes.

Online platforms such as Eklavvya and ePravesh can manage every process online and help to reduce the manual efforts. These platforms can help to save the costs invested on infrastructure and logistics. Both of these platforms use Cloud technology and advanced security protocols.

They are scalable and completely error-free. Thus, they are the most suitable platforms to conduct exams and admissions in the online manner for your educational institutions.

Now is the right time for the colleges to adopt such functional online platforms to reduce all the manual dependency and all the hassle.